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Please read the following page carefully before using our website.
We are Leicestershire Historic Churches Trust (LHCT), a registered charity in England and Wales charity number 233476. Founding in 1964, our purpose is to raise money and disburse grants to support the preservation, repair, maintenance, improvement, upkeep, beautification and reconstruction of churches, chapels and meeting houses in the city of Leicester and the county of Leicestershire and of monuments, fittings, fixtures, stained glass, furniture, ornaments and chattels in such churches, chapels and meeting houses, and of the churchyard belonging to such churches.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. If we make any significant changes to this policy we will let you know. By using our website you’re agreeing to be bound by this Policy.
Depending on your interaction with LHCT, the personal information that we collect from you may include, but is not limited to, the following:
Under data protection law, certain categories of personal information are recognised as special, including health information, race and religious beliefs. If LHCT ever collects such data we will always obtain your consent to process this data.
How do we collect information from you?
We will obtain personal information directly from you in a number of ways when you interact with LHCT, for example when you:
We may also obtain your personal information indirectly, for example when you:
These independent third parties will only share your information with us when you give consent. These organisations have their own data protection and privacy policies which you should be aware of before signing up.
We collect this information in order to process your requests and keep in touch with you about LHCT’s work. Examples include:
LHCT’s activities help us to raise the funds which enable us to award grants to churches, chapels and meeting houses in need.
LHCT will seek your consent to send you messages via email and telephone. If you choose to hear from us in this way, you may receive e-mail updates about our work and from time to time requests for donations. You have the right to withdraw your consent at any time.
LHCT will use a legitimate interest basis to send you relevant communications by post, if you have provided a postal address. Unless you tell us not to, we’ll contact you by post with communications we believe you’ll be interested in. If you would like to opt out of these communications, you can let us know at any time by contacting us at the details found at the start of this Policy.
This legal ground for processing means that we can process your personal information if we have a genuine and legitimate reason for doing so to deliver our charitable aims, and that reason is not overridden by your rights and interests as an individual.
Examples of the legitimate interests processing activities we undertake are:
We have considered and balanced our legitimate interests against individuals’ privacy rights in these scenarios and we do not believe that any adversely affect our supporters’ rights or interests. If you would like to find out more or ask us to stop processing your data in these ways, you can do this at any time by contacting us at the details found at the start of this Policy.
We retain personal information for different periods of time depending on your relationship with LHCT and the legal requirements pertaining to types of information. For example, there is a legal requirement to retain some types of financial information for up to seven years after your last interaction with us.
We will keep some data indefinitely (for example, your basic personal details like your name and giving history). If you decide you no longer wish to hear from us, we’ll mark you on our database to not be contacted.
It is also important for us to retain a record of donations should we receive a gift in a Will in the future. Sometimes legacies are left many years after the supporter’s last interaction with LHCT. It is important for us to know that the individual was a supporter in the past in case the Will is contested.
If you’d like more information on our retention policy, please contact us.
Book Aid International is aware that countries outside the European Economic Area have differing approaches to data privacy laws and that enforcement may not be as robust as it is within Europe’s borders.
If we work with organisations that process data outside the EU, we ensure data security is in line with the law. International organisations we work with who process data have verified their data processing standards at a minimum meet the EU-US Privacy Shield which sets out clear safeguards and transparency responsibilities for US-based organisations processing data from EU citizens.
LHCT will never sell your personal information or exchange it with another organisation for their marketing purposes.
However, there are some situations where we may have to share your personal information with other organisations, for example with HMRC to reclaim Gift Aid.
We may also disclose or use personal information if required to do so by law and may use external data for the purposes of fraud prevention, for example to comply with money laundering regulations or otherwise to protect the rights, property or safety of individuals.
We may also use other companies to provide services and process your personal data on our behalf including delivering mail, sending emails, making telephone calls and processing credit card payments. We will only provide those companies with the information they need to deliver the specific service and ensure that your data is treated with respect and integrity.
In these situations, the relationship between LHCT and the third-party data processor will be governed by a contract and strict security requirements will be in place to protect your personal information.
It’s important for us to know why you choose to support LHCT, as this helps us to give you the information that is most relevant for you. We’ll analyse your data in order to better understand your preferences, to improve our services, and to tailor our communications to you. The information we’ll use to do this might include things like your interests, preferences, and level of potential donations so that we can see who may be interested in supporting us or who may be able and willing to give more.
We may also do some analysis to build up donor profiles, by using your data such as your giving history to inform our decisions. We may expand our reach by using these donor profiles to find supporters with similar interests to you.
In some instances, we may add publicly available information to our analysis. This might include information that is contained in the Companies House or Charity Commission Registers, press and web articles and Linked In.
When LHCT is using your personal information on the basis of your consent, you have the right to withdraw that consent at any time. You also have the right to ask LHCT to stop using your personal information for direct marketing purposes. Simply contact us using the contact details and we will amend your contact preferences.
Presuming that these rights are not overridden by our legal obligations, or where our legitimate interests are not overridden by your rights and interests as an individual, you have the following data protection rights:
Right to be Informed
You have the right to be told how your personal information will be used. This policy document and shorter summary statements used on our communications are intended to be a clear and transparent description of how your data may be used.
Right of Access
You can contact us asking what information we hold on you and to request a copy of that information. We have 28 days to comply once we are satisfied you have rights to see the requested records and we have successfully confirmed your identity.
Right of Erasure
You have the right ‘to be forgotten’ (i.e. to have your personally identifiable data deleted). We’ll be required to keep an appropriate record so that we can make sure you don’t receive future communications. In some instances a legal basis will override the right to erasure. An example of this would be the legal requirement to record financial transactions for up to seven years.
Right of Rectification
If you believe our records are inaccurate you have the right to ask for those records concerning you to be updated.
Right to Restrict Processing
In certain situations you have the right to ask for processing of your personal data to be restricted because there is some disagreement about its accuracy or legitimate usage.
Right to Object to direct marketing
You have an absolute right to stop the processing of your personal data for direct marketing purposes.
Right to object to automated decisions
In a situation where a data controller is using your personal data in a computerised model or algorithm to make decisions that have a legal effect on you, you have the right to object. This right is more applicable to mortgage or finance situations; LHCT does not undertake complex computerised decision-making that produces legal effects.
If you want to exercise any of these rights, please contact us by e-mailing us at email@example.com or by writing to us at Leicestershire Historic Churches Trust, 20 Gumley Road, Smeeton Westerby, Leicester, LE8 0LT.
In the first instance, please talk to us directly so we can help resolve any problem or query. You can contact us by by e-mailing us at firstname.lastname@example.org or by writing to us at Leicestershire Historic Churches Trust, 20 Gumley Road, Smeeton Westerby, Leicester, LE8 0LT.
You can also register with the fundraising preference service (FPS). This service is run by the Fundraising Regulator and allows you to stop email, telephone, addressed post, and/or text messages from a selected charity or charities by using the online service at www.fundraisingpreference.org.uk or by calling 0300 303 3517. Once you have made a request through the FPS, we will ensure that your new preferences take effect within 28 days.
You can also contact the Information Commissioners Office (ICO) if you have any concerns about Data Protection by using their help line 0303 123 1113 or at ico.org.uk
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Our service does not address anyone under the age of 13. We do not knowingly collect personally identifiable information from anyone under the age of 13. If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from anyone under the age of 13 without verification of parental consent, we will take steps to remove that information from our records.
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